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Who We Are
History
Officers
Per Capita
Congregations
Directory
Clerk’s Corner
Committees
Commissioners
Council
Personnel
Commission On Ministry (COM)
Committee On Representation (COR)
Committee On Preparation For Ministry (CPM)
Presbytery Judicial Commission (PJC)
Presbytery Youth Committee (PYC)
Trustees
Mission
Eastern Area Council (EAC)
Indiana Council (IC)
One Hopeful Fund (OHF)
Presbyterian Women (PW)
Third Way Peace Fellowship
UKirk Cincinnati
Resources
Career Opportunities
Documents
Matthew 25
Music
Pulpit Supply
The Cincinnati Sampler
Blog
News
Upcoming Events
Center For Learning
Checklist for Annual Review of Rolls and Registers
Checklist for Annual Review of Rolls and Registers
Yearly Session COM requirement
Congregation:
(Required)
Name of Reviewer
(Required)
Year of Review
(Required)
Date of Review
(Required)
SESSION MINUTES (Stated and Called Meetings)
1. Does the name of the congregation appear in the minute books?
(Required)
Yes
No
6. Did the session meet at least quarterly during the year?
(Required)
Yes
No
2. Are the minutes on acid-free paper?
(Required)
Yes
No
7. Did each session meeting open and close with prayer?
(Required)
Yes
No
3. Are all pages secured in the book?
(Required)
Yes
No
8. Do minutes record the name of the moderator and ruling elders present, absent, or excused?
(Required)
Yes
No
4. Are pages numbered consecutively?
(Required)
Yes
No
9. Were previous minutes read and approved or amended?
(Required)
Yes
No
5. Are empty pages crossed off?
(Required)
Yes
No
10. Has the clerk signed the minutes of all Session meetings?
(Required)
Yes
No
FOR THE FOLLOWING, PLEASE INDICATE THE PAGE NUMBER(S) WHERE EACH IS RECORDED
1. Did Session elect a Commissioner to attend each Presbytery meeting during the past twelve months?
(Required)
Yes
No
PAGE(S)
(Required)
2. Did Commissioners report back to the Session?
(Required)
Yes
No
PAGE(S)
(Required)
3. Does the church have a Board of Deacans?
(Required)
Yes
No
3a. Have Deacon minutes been reviewed by Session during the past twelve months?
(Required)
Yes
No
PAGE(S)
(Required)
3b. Have Session and Deacons held a joint meeting during the past twelve months?
(Required)
Yes
No
PAGE(S)
(Required)
4. Does the church have Trustees?
(Required)
Yes
No
4a. Has Session reviewed the Trustees' minutes during the past twelve months?
(Required)
Yes
No
PAGE(S)
(Required)
4b. Have the Session and Trustees held a joint meeting during the past twelve months?
(Required)
Yes
No
PAGE(S)
(Required)
5. Has the Lord's Supper been observed at least quarterly during the past twelve months?
(Required)
Yes
No
PAGE(S)
(Required)
6. Do minutes/rolls include full names of new members and the manner of reception?
(Required)
Yes
No
PAGE(S)
(Required)
7. Do minutes/rolls include the full names of those receiving baptism, including date and place of birth and the full names of both parents?
(Required)
Yes
No
PAGE(S)
(Required)
8. Is the annual budget given in full?
(Required)
Yes
No
PAGE(S)
(Required)
9. Is Session's Annual Statistical Report to the General Assembly included in minutes?
(Required)
Yes
No
PAGE(S)
(Required)
10. Has there been a full review of the congregation's finances in the last year?
(Required)
Yes
No
PAGE(S)
(Required)
11. Do minutes record date, time, and place of meeting(s), as well as monderators?
(Required)
Yes
No
PAGE(S)
(Required)
12. Is the declaration of a quorum recorded?
(Required)
Yes
No
PAGE(S)
(Required)
13. Was the purpse of the meeting recorded?
(Required)
Yes
No
PAGE(S)
(Required)
14. Is the Election of the Nominating Committee recorded?
(Required)
Yes
No
PAGE(S)
(Required)
15. Is the Election of Elders and Deacons and Trustees (as applicable) recorded?
(Required)
Yes
No
PAGE(S)
(Required)
16. Are any other main motions recorded?
(Required)
Yes
No
PAGE(S)
(Required)
17. Are minutes signed by both clerk and moderator?
(Required)
Yes
No
PAGE(S)
(Required)
18. Did the congregation review the terms of call of the pastoral staff?
(Required)
Yes
No
PAGE(S)
(Required)
ROLLS AND REGISTERS
19. Are new members recorded?
(Required)
Yes
No
Date of most recent addition?
(Required)
MM slash DD slash YYYY
20. Are baptisms recorded?
(Required)
Yes
No
Date of most recent addition?
(Required)
MM slash DD slash YYYY
21. Are ordination/installation of Elders and Deacons recorded?
(Required)
Yes
No
Date of most recent class?
(Required)
MM slash DD slash YYYY
22. Is register of pastors updated?
(Required)
Yes
No
OTHER INFORMATION
23. Do minutes show the name of the COM Liaisan?
(Required)
Yes
No
PAGE(S)
(Required)
24. Do minutes show the amount and payment of per capita?
(Required)
Yes
No
PAGE(S)
(Required)
25. Has Session reviewed the adequacy of insurance?
(Required)
Yes
No
PAGE(S)
(Required)
26. Has Session adopted/updated a sexual misconduct policy?
(Required)
Yes
No
PAGE(S)
(Required)
27. Has Session adopted/updated a child protection policy?
(Required)
Yes
No
PAGE(S)
(Required)
28. Does the congregation have a manuel of operations?
(Required)
Yes
No
PAGE(S)
(Required)
Please share two or three most important accomplishments of your congregation during the past year:
(Required)
What is one thing Presbytery could do to help or support your congregation?
(Required)
EXAMINER will sign and date final page of review
Examiner will sign and date final page of review
(Required)
Approved
Exceptions Noted
Examiner's Comments
Select All
Exceptions Noted
(Required)
Examiner's Comments
(Required)
Examiner's Signature
(Required)
