The Presbytery has delegated its responsibility for conducting an annual general review of sessions to the Committee on Ministry (COM).
To accomplish its task,COM liaisons will review session records directly with the Clerk of Session of each congregation.
COM uses a Session Records Checklist (insert link) to evaluate the records.
G-3.0204 Minutes and Records
Minutes of the session shall be subject to the provisions of G-3.0107. They shall contain the minutes of all meetings of the congregation and all joint meetings with deacons and trustees.
Each session shall maintain the following roll and registers:
Each council shall keep a full and accurate record of its proceedings.
Minutes and all other official records of councils are the property in perpetuity of said councils or their legal successors.
When a council ceases to exist, its records shall become the property of the next higher council within whose bounds the lower council was prior to its cessation.
The clerk of each council shall make recommendation to that body for the permanent safekeeping of the body’s records with the Presbyterian Historical Society or in a temperature and humidity controlled environment of a seminary of the Presbyterian Church (U.S.A.).
Due to the Presbytery upon approval:
Sessions using sample policies are responsible for adopting policies that comply with the Constitution of the PC(USA) and laws of the state or commonwealth in which the congregation is located.
The Book of Order requires every session to adopt and implement a child protection policy (G-3.0106). The following are from sessions in the presbytery and may be used by others while developing their own.
Tax exempt letter for congregation, contact General Assembly Legal Service, 1-800-728-7228 ext 5020